Profile Settings Pages

How To: Customize the Profile Setting Page to match your current pricing

The Profile Settings Page is where you manage Fast Accurate Bids pricing profiles.  If you click the drop-down list in the Profiles Management area of the Profile Settings Page, you can see all the pricing profiles that have been set up for your installation of Fast Accurate Bids.  These are simply versions of the settings shown on the Profile Setting Page that have been saved under a descriptive name so that you can use them when creating bids.  Fast Accurate Bids lets you create as many pricing profiles as you want

Pricing Profiles

  • How to Pick a Profile
  • Built-In Profiles
  • Power of Multiple Profiles
  • Match Current Pricing
  • Customizing Profiles

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Fields on the Profile Settings Page

1 Managing pricing profiles

The Profile Settings Page is where you manage Fast Accurate Bids pricing profiles.  If you click the drop-down list in the Profiles Management Settings area of the Profile Settings Page, you can see all the pricing profiles that have been set up for your installation of Fast Accurate Bids.  These are simply versions of the settings shown on the Setting Page that have been saved under a descriptive name so that you can use them when creating bids.  Fast Accurate Bids lets you create as many pricing profiles as you want.

To access the Profile Settings Page, click the Show Settings button at the bottom of the Design and Pricing Page.  If you don’t see this button, it means that a password has been set up for your version of Fast Accurate Bids and you have not entered the password for the program.  For more information see Using password protection.

The screen shot below shows the Profile Settings Page for the pricing profile 3 Middle Price Bid.  To see other pricing profiles, click the drop-down arrow to the right of the Choose Profile field and select them from the list that appears.  You can only view one pricing profile at a time.

 

 

Things to note

• You can hide the Profile Settings Page if you do not want everyone in your company to have access to this sensitive data. For more information, see Using password protection.

• The values you see on the Profile Settings Page always relate to the currently selected pricing profile.

• The built-in pricing profiles are read-only files.  You can use them without changes for creating bids.  You can also save them to a different name and make any changes to them that you choose.

• To edit a pricing profile, select the pricing profile from the drop-down list in the Profile Management Settings area of the Profile Settings Page, click in the field you want to change, and enter the new value. The new value is set as soon as you tab out of the field, and the settings are saved when you click Save Profile, change to a different pricing profile, or close this page.

• You do not need to close out of Fast Accurate Bids for changes to a pricing profile to take effect. The new setting will be used for the current line item (if there is one on the Design and Pricing Page), and for all subsequent line items in the current and future bids.

• If you want the Fast Accurate Bids software to ignore any of the settings for any particular pricing profile field, highlight the value in the field and set it to 0 (zero).

• In preparation for doing a general price increase for your business or any other task that involves making a significant number of changes to your pricing profiles, consider setting up a folder such as /My Documents/ Fast Accurate Bids/ Pricing Profiles/Backup and copying a set of your profiles to that directory.

• Keep in mind that whenever you install a Fast Accurate Bids update, the install program replaces all the built-in pricing profiles to assure that you have the benefit of our most recent pricing survey.  It does not, however, remove pricing profiles that you create.

• To keep your list of pricing profiles manageable, consider deleting any of the pricing profiles that you are not interested in using.

 

The Summary and Details for the pricing profiles

You can edit the pricing profile field Profile Summary and the associated details by clicking the More button.

You may enter up to 40 characters for the summary and up to 255 characters for the details.  Consider using this feature for such purposes as explaining the intended use for a profile, specifying when to use (or not use) the profile, or specifying the differences between the current profile and another profile.

The field Profile Summary can be used to augment the profile's name with additional information or to enter the first several words of the profile details when you need more than 255 characters for your comments.  Alternately, you can simply enter the profile name in this field.

When you click the Save and Close button, Fast Accurate Bids saves the text in the dialog box and also saves the pricing profile.

2 Overhead Charges

The Overhead Charges settings are located top left of the Profile Settings Page.

3 Decoration Markup

Decoration Markup is the percentage to be charged to cover your production margin and your administrative overhead for costs such as your rent, non-billable staff time, equipment costs, utility bills, and insurance. Decoration Markup is calculated on the price of the item just prior to applying the commission percentage.

Decoration Markup is not applied on the net cost for items.  The settings for the Item Qty Markup are used to calculate the markup on items.

4 Commission

Commission is the commission percentage to be paid to your sales representative for the sale.  The commission amount is calculated using the customer price times the commission percentage.

Note: If you do not have a sales person for your business, consider putting in a percent for commission anyway to pay yourself for the time it takes you to interact with your customers in answering their questions and preparing their bids.  Also, if you add a sales person to your staff sometime in the future, you will not have to raise your prices to cover the portion of the work that the new person takes on for your business.

5 Item Charges

The item charges are located at the upper-left of the Settings Page, just below the Production Handling Charges.

 

Note: The cost for shipping items from your wholesale supplier to your shop is handled separately from Item Overhead.  Fast Accurate Bids provides the fields Wholesaler Shipping Percent and Wholesaler Min Shipping to capture these costs.

Supplier Shipping Percent and Supplier Min Shipping

The Supplier Shipping and Supplier Min Shipping fields are used to calculate the estimated cost of shipping items from your wholesale supplier to your shop for decoration.

 

The fields for adding the shipping charge to the bid are located at the right side of the Design and Pricing Page in the Shipping from Supplier area.

The calculated shipping charge is the higher of either:

Supplier Shipping x Item Cost x Item Qty

Or the amount specified in the field Supplier Min Shipping.

Because wholesale suppliers often waive the shipping costs on orders over a specified amount, the Design and Pricing Page sets the shipping charge to $0.00 and lets you choose whether you want to enter a different amount for the shipping or choose the calculated shipping charge.

This allows you to adjust the shipping charges for a bid on a line item basis.

7 Screen Printing Charges

The Screen Printing settings are located at the left of the Profile Settings Page, just below the Name and Number Charges area.  These are the settings specifically related to screen printing calculations.

 

Screen Charge/Color

Screen Charge/Color is the cost for each screen for printing. This is intended to cover the labor and materials associated with the use of the screen.

The labor portion consists of the cost of coating the screen, burning the image on it, taping it for printing, registering it on the press, and after the job is done, reclaiming it for future work.

The materials portion consists of a percentage of the cost screen itself (which is based on the number of times the screen can be used), the emulsion for the screen, the film for the image, the tape, and the chemicals.

 

6 Item quantity markups

The table for Item Qty Markups lets you to specify markup percentages on your cost for the items ordered.  This table is located at the top of the Profile Settings Page, just to the right of the Overhead Charges area.

 

The Item Qty Markups table lets you set up price breaks as the quantity of items increases. If you turn off this feature (by unselecting the Enable Markups check box at the top of this area), no markup is applied to your cost for the apparel items.

The Pricing Analysis Page allows you to see the markup used for an item both as a percentage and as a dollar amount. For more information on the Pricing Analysis Page, see Using the Pricing Analysis Page.

Note: If you want to use the same markup on items regardless of the quantity sold, set the first entry on the Item Quantity Markups table to a number larger than you ever print in any one job (e.g., 99999) and set the markup to the percentage markup you want applied.

8 Check In/Layout

The Check In/Layout charge is the charge per item that you want used to cover the time it takes to unpack items, count them, stack them for decoration, lay them out again after decoration, recount them, and repack them for delivery.

This charge gets applied for decoration area (Front, Back, Left, or Right) you select on the Design and Pricing page.

 

To determine how much this charge should be for your business, divide your target hourly rate by 60 to get your target revenue per minute.  Next, multiply your target revenue per minute by your estimated number of minutes it takes to handle each item.

The way to get a reasonably accurate estimate for your business on the number of minutes it takes to handle each item is to do some time studies on several small, medium, and large projects.

Here’s how to go about his process,

1. When a shipment for a project comes in, time how long it takes to unbox it, count and stack the items for decoration.

2. After the decoration process is done, time how long it takes to restack, recount, and rebox the items for pickup (or shipment) to the customer.

3. If the project requires decorating more than one side of the item, time how long it takes to re-stack the items for the additional decoration tasks.

4. Add these times together and divide by the number of items for the order.

Once you have an estimated time for handling each item that you have confidence in, multiply that number by your target revenue rate per minute.   For example, suppose your time studies show that it takes you just less than one minute each to check in, layout, and rebox an item, and your target revenue rate per minute for your business is $0.66 ($40 per hour / 60 minutes).  If this is the case then, consider setting Check In/Layout to 0.66.

Important: Don’t forget to do your time study on several small, medium, and large projects so that you get a reliable estimate that represents more than just one size of order.

9 Printing Charge per Color

Printing Charge/Color is the amount for labor to print one color on one item.

Ink Charge/Color

Ink Charge/Color is the amount for ink to print one color on one item.

Flash Charge/Color

Flash Charge/Color is the additional amount to cover the time it takes to flash cure ink during printing.  There are fields on the Design and Pricing Page for selecting the number of flashes for each of the sides of the item.

Ink Surcharge for Flashing

Ink Surcharge for Flashing is a markup percentage that is applied to the Ink Charge/Color field to calculate the ink cost for items that are flashed.

Custom Ink Charge/Color

Custom Ink Charge/Color is the additional amount for screen printing on items that require an additive for the ink.  This charge is intended to recover the cost of ink that must be discarded after printing the job; for example, printing on nylon items, or discharge printing. The value for this setting is multiplied by the sum of the quantities in the Design and Pricing Page fields Colors and the Item Qty to determine the amount to charge.

 

 

The check box for charging for the use of custom ink is located at the upper-right of the Design and Pricing page in the same area that is used for entering the item quantity.

The Custom Ink Charge/Color field will stay selected until you unselect it.  For this reason, Fast Accurate Bids turns the label for the check box red to enhance its visibility whenever the charge is being applied.

Note: The Pricing Analysis Page allows you to see the custom ink charge used for an item both as a percentage and as a dollar amount. For more information on the Pricing Analysis Page, see Using the Pricing Analysis Page.

Ink Color Change

The Ink Color Change field lets you add a charge if the job requires changing the ink color for one or more screens. This charge is intended to cover the time it takes to clean the ink from a screen and re-ink it.

The field on the Design and Pricing Page for selecting an ink color change charge is located with the screen printing decoration choices.

 

10 Screen Reorder Discount

The Screen Reorder Discount enables you to give your customers a price break on reorders, since much of the work to prepare the screens for the job has already been done.

When the Reorder Discount check box on the Design and Pricing Page is selected, the Screen Reorder Discount is applied to the amount in the Screen Charge/Color field.

The Reorder Discount check box stays selected until you unselect it.  For this reason, Fast Accurate Bids turns the label for the check box red to enhance its visibility whenever the discount is being applied.

Note: The Pricing Analysis Page allows you to see the screen printing discounts used for an item both as a percentage and as a dollar amount. It also shows the discount for a reorder. For more information on the Pricing Analysis Page, see Using the Pricing Analysis Page.

16 price list creator price breaks

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Screen printing quantity breaks

The Screen Printing Qty Breaks table, which is just to the right of the Screen Printing Charges section, lets you to set price breaks to provide a discount on the printing charges as the quantity increases.

The printing quantity break is applied to the fields Check In/Layout, Custom Folding, Custom Bagging, Screen Charge/Color, Printing Charge/Color, Ink Charge/Color, Flash Curing Charge/Color, Flash Ink Markup, Ink Color Change, and Custom Ink Charge.

The percentages in the Screen Qty Breaks fields are calculated pricing adjustments and can be either a surcharge or a discount.  Entering a positive number is treated as a surcharge on printing.  This feature can be useful for small print quantities to ensure that you are adequately compensated for the time it takes to set up the job, since it takes as long to set up a job for 12 items as it does for 100.

 

 

Things to Note

• Enter a positive amount to set up a surcharge.  For example, if you have a 36 item minimum but occasionally make exceptions, consider entering a surcharge for screen printing quantities of less than 36 items.

• Positive percentages in the screen printing breaks table are displayed in green to indicate that they will be treated as a surcharge.

• Enter a negative amount to set up a discount.  For example, enter -5 to give a 5% discount.

• If you turn off this feature (by unselecting the Enable Breaks check box at the top of this area), no price breaks are applied to the screen printing charges, regardless of the quantity for the line item.

18 Embroidery charges

Fast Accurate Bids provides settings for a Minimum Charge and Price/1000 Stitches for embroidery charges.  It also provides a check box labeled Exclude Overhead Charges.

Select the Exclude Overhead Charges check box if you want the embroidery decoration charges to be the exact amount charged the customer.  In other words, if you have already factored in your check in and layout charge, administrative overhead, and commission on your embroidery decoration charges, then selecting this check box lets you continue to use the amount for your embroidery charges that you are accustomed to using.

 

The screen shot below shows how the pricing choices for embroidery are shown on the Design and Pricing Page. Custom Price button on the Design and Pricing Page lets you access a dialog box to enter a price on-the-fly when creating bids.

 

 

Things to Note

• When creating bids, if you use more than one of the embroidery pricing methods, the amount charged will be based on the method last used.  For example, if you enter a custom price (using the Embroidery Custom Price dialog box) and then enter a stitch count, the charge will be based on the stitch count without regard to the amount you entered using the Embroidery Custom Price dialog box.

• The number in the field Stitch Ct represents the number of thousands of stitches in the embroidery.  For example, enter 12 for a design with 12,000 stitches. This field does not accept decimal values.  So, for a design with 11,585 stitches, it is up to you whether you choose to round up to 12 (for 12,000 stitches) or round down to 11 (for 11,000 stitches).

• The behavior of the Exclude Overhead Charges check box does not affect the embroidery quantity breaks.  The calculation for embroidery quantity breaks remains the same regardless of whether the Exclude Overhead Charges check box is selected or not.

 

19 Embroidery quantity breaks

The Embroidery Qty Breaks table, which is just below the Embroidery Charges area of the Profile Settings Page, lets you to set price breaks to provide a discount on the embroidery charges as the quantity increases.

The percentages in the Embroidery Qty Breaks fields are calculated pricing adjustments and can be either a surcharge or a discount.  Entering a positive number is treated as a surcharge on embroidery.  This feature can be useful for small quantities to ensure that you are adequately compensated for the time it takes to set up the job.

 

Things to Note

• Enter a positive amount to provide a surcharge.  For example, if you have a 6 item minimum but occasionally make exceptions, consider entering a surcharge for quantities of less than 6 items.

• Positive percentages in the embroidery quantity breaks table are displayed in green to indicate that they will be treated as a surcharge.

• Enter a negative amount to provide a discount.  For example, enter -4 to give a 4% discount.

• If you turn off this feature (by unselecting the Enable Breaks check box at the top of this area), no price breaks are applied to the screen printing charges, regardless of the quantity for the line item.

20 Other Decoration Charges

The Other Decoration Charges settings are at the top-right of the Profile Settings Page.  You may specify whatever decoration techniques you want for Other Decoration Charges.

The Other Decorations choices for the built-in pricing profiles are DTG – Small, DTG – Large, and Transfer.

There is also a check box labeled Exclude Overhead Charges.

Select the Exclude Overhead Charges check box if you want the other decoration charges to be the exact amount charged the customer.  In other words, if you have already factored in your check in and layout charge, administrative overhead, and commission on your other decoration charges, then selecting this check box lets you continue to use the amount for your other decoration charges that you are accustomed to using.

 

Whatever you put in the fields for the column Description becomes the field labels on the Design and Pricing Page.  This allows you to specify decoration tasks on a profile-by-profile basis.  For example, if you sell rhinestone decorations, consider having an Other Decoration Charges area with choices for Rhinestones – Small, Rhinestones – Medium, and Rhinestones – Large.

The screen shots below show an example of the Other Decoration values on the Profile Settings Page and how this looks on the Design and Pricing Page and the Line Items Page.

 

21 Other Decoration quantity breaks

The Other Decoration Qty Breaks table, which is at the right side of the Settings Page, lets you set up price breaks to provide a discount on the other decoration charges as the quantity increases.

The percentages in the Other Decoration Qty Breaks fields are calculated pricing adjustments and can be either a surcharge or a discount.  Entering a positive number is treated as a surcharge.  This feature can be useful for small quantities to ensure that you are adequately compensated for the time it takes to set up the job.

 

Things to Note

• Enter a positive amount to provide a surcharge.  For example, if you have a 10 item minimum but occasionally make exceptions, consider entering a surcharge for quantities of less than 10 items.

• Positive percentages in the other decoration quantity breaks table are displayed in green to indicate that they will be treated as a surcharge.

• Enter a negative amount to provide a discount.  For example, enter -5 to give a 5% discount.

• If you turn off this feature (by unselecting the Enable Breaks check box at the top of this area), no price breaks are applied to the screen printing charges, regardless of the quantity for the line item.

22 Production Handling Charges

The production handling charge settings are located at the lower-left of the Profiles Setting Page.

 

Custom Folding

The Custom Folding charge allows you to add an additional charge for individually folding the printed items for the customer.  This charge can also be used for other special handling of garments requested by the customer.

The check box for choosing Custom Folding on the Design and Pricing Page is located at the upper-right of the page in the same area as the fields for quantity.

The Custom Folding field will stay selected until you unselect it.  For this reason, Fast Accurate Bids turns the label for the check box red to enhance its visibility whenever the charge is being applied.

Custom Bagging

The Custom Bagging charge allows you to add a charge for the individually bagging finished items. The amount you enter in this field is intended to cover both your cost of the bag and the time it takes to fold, insert, and seal the item in the bag.

The check box for choosing Custom Bagging on the Design and Pricing Page is located at the upper-right of the page in the same area as the fields for quantity.

The Custom Bagging field will stay selected until you unselect it.  For this reason, Fast Accurate Bids turns the label for the check box red to enhance its visibility whenever the charge is being applied.

23 Name/Number Charges

The Name and Number Charges are located at the left of the Profile Settings Page just below the Item Charges. In addition to the fields for Name and Number is a check box labeled Exclude Overhead Charges.

Select the Exclude Overhead Charges check box if you want the name and number charges to be the exact amount charged to the customer.  In other words, if you have already factored in your check in and layout charge, decoration markup, and commission on your name and number charges, then selecting this check box lets you continue to use the amount for your name and number charges that you are accustomed to using.

 

Name is the amount you charge for putting individual names (or any individual words) on shirts. For example, putting individual employee’s names and their job titles on shirts.

Number is the amount you charge for putting individual numbers on shirts. For example, putting individual player’s numbers on athletic shirts.

The check boxes for choosing Name and Number on the on the Design and Pricing Page are at the bottom of the area for the apparel decoration choices in the section labeled Other Charges.

How to Pick a Profile

Pricing profiles contains all the charges, markups, discounts, and other settings that are used as the variables for determine a bid’s pricing.

 

Fast Accurate Bids comes with a set of five built-in pricing profiles for everyone and 6 embroidery profiles,

Note: The embroidery profiles have quantity breaks for smaller orders, otherwise the same pricing structure.

 

The profile numbering system is based on the lowest number gives the lowest bid pricing.

The 5 built in standard profiles are named:

  • 1 Lowest Price Bid
  • 2 Lower Price Bid
  • 3 Middle Price Bid
  • 4 Higher Price Bid
  • 5 Highest Price Bid

If you don't know which profile to use, 3 Middle Price Bid should be a profitable pricing structure.

To find the right profile for your business, open FAB and try to reproduce some of your winning bids.

Using your winning bid's:

  1. pick an item from the Choose Item Page that matches the item cost in the winning bid, or use the Set Item Cost.
  2. set the decorations that match the winning bid's decorations exactly.
  3. set the number of items

 

Step through the profiles and look at the Item Calculated Price and see what prices it gives you.

Try this with different cost items, and different decorations, using different profiles. and mark down the profile or profiles that match your current pricing the closest.

The more winning bids you do this for, the better match for the profile.

Example of Pricing Profiles giving different customer pricing from the same project

Here is one example: $2.00 item, 36 shirts, printed one color, one side

1 Lowest Price Bid

2 Lower Price Bid

3 Middle Price Bid

4 Higher Price Bid.

5 Highest Price Bid

The only difference in these five bids is the profile used.

How to Match Your Current Pricing

More information about profiles

Pricing Profiles

  • Built-In Profiles
  • Power of Multiple Profiles
  • Match Current Pricing
  • Customizing Profiles

Depending on your location (in a big city, small city, big town, out in the country), national region, local competition, costs, equipment, staffing, overhead, and all the other factors that make up you costs, overheads, and profit requirements the correct profile is "it depends."

 

  • A small shop, the owner doing everything, working out of their garage could use the 1 Lowest Price Bid and still make money.
  • A 5 person shop, in a small town, with some competition could use 3 Middle Price Bid and be competitive.
  • A large 50 person production house, with 5 automatics, 5 manual press, producing the highest quality work, can charge the most and still have a shop at maximum production, could use 5 Highest Price Bid.
  • The same large 50 person production house, with 5 automatics, 5 manual press, going for production speed and output, can charge the least and  have a shop at maximum production, could use 2 Lower Price Bid, and make money.

Here is a "rule of thumb" by Steve Steiger:

If you get 100% of your bids, you are not charging enough, you are cheaper than anyone else and are probably leaving money on the table.

If you get less than 50% of your bids, you might be charging too much, UNLESS your shop is a full production, which means you might be able to charge more.

You should get between 65% and 85% of all your bids, that way you know you are not the cheapest, but still getting most of your bids.

 

Pricing and picking a profile determines if you are making any money apparel decorating.

The goal of business is to make money,

How much you charge will determine if you make money or not.

Which profile you pick determines how low or high the bids are.

Your business is unique, no other apparel decorator in the world has the exact shop, production capability, staff, costs, and every other factor.

 

We have supplied 5 basic profiles to choose from. All are editable so you can tune the profiles to match what YOU want to charge.